About the Role
About your Benefits:
Job Purpose:
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Head of School/HR . Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.
Job Scope:
Responsible for managing all secretarial functions of the office of Supervisor/Head of school/HR .
Key Accountabilities:
- Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
- Generate and process daily office e-mails, telephone calls and faxes
- Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
- Maintain Supervisor/Head of School's appointment calendar as well as all his/her professional communication and public relations needs.
- Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
- Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
- Assist HR in date to day HR operations and manage HR work in the absence of HR.
- Attend staff meetings and serves on committees as required.
- Shortlisting candidates and arranging interviews for supervisor/Head of School
- Perform other duties as requested by direct & dotted reporting line managers / supervisors.
- Manage staff attendance and leave forms for the staff reporting to Supervisor/Head of School
- Assist HR with employee onboarding process.
Job-Specific Knowledge & Skills:
- Excellent English skills (written and spoken)
- Positive interpersonal and communication skills
- Problem solving approach
- Technical and computer skills required for data entry and deadline monitoring
About your Benefits:
The position offer an excellent remuneration package.
