BACKGROUND
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 20 27, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.
ROLE PURPOSE
Media and Communication Manager is responsible for the publication and dissemination of all communication materials published by Yayasan Plan International Indonesia. The job holder is expected to contribute significantly to ensure recognition and trust towards of Plan Indonesia’s works and brand as a leading organization for child rights and equality for girls. This includes responsibilities to increase positive trend of brand awareness within targeted market and demography of local fundraising; and recognition of Plan Indonesia's impact of works and best practices among key stakeholders (national and sub national government, donors).
She / he will provide strategic and technical leadership to internal communications team in 1) developing high quality communications products including best practices and stories suitable for targeted stakeholders; 2) developing sufficient storage and access to communications products in Plan Indonesia system in collaboration with knowledge management unit 3) disseminating communications products through effective channels so they can meaningfully reach program influencing key stakeholders (government, donors, partners, children, adolescent and youth participants)
She/he is also required to ensure compliance of communications products to brand protocols and sign-off procedures, also to monitor the effectiveness of publications. She will work closely with managers in other units to ensure effective delivery of the publications, also works closely with People and Culture team to implement internal communication activities involving internal staff. S/he will also contribute to regional and global communications initiatives when needed.
DIMENSIONS OF ROLE Job holder reports to Influencing Director and will be part of Country Management Team Job holder will have an authority to develop communication team, develop partnership and hire consultants / vendors Job holder will be the budget holder of media and communications unit with certain level of authority in managing the budget using SAP or YODA system Job role includes project management: annual planning and budget, oversight of implementation and expenses, report development Contribution to internal communication within country office Contribute to communication activities and agenda of Plan International Asia Pacific Hub and Global Hub
ACCOUNTABILITIES
Communication
Contribute to increased recognition and trust of stakeholders toward Plan Indonesia works and brand as a leading organization on child rights and equality for girls
Good quality of information, education and communication (IEC) products suitable for targeted audiences
Compliance of all communication products to global and country brand guidelines and communications protocol
Reviewing and provide approval to communications products, ToR, reports developed by communications team, etc.
Ensure development of regular stories in any form (articles, photos, video, social media contents) and press release about the impact of Plan Indonesia works to targeted audiences
Management and operation function
Availability of communication annual plan and budget
Ensure efficient budget spending, monitoring and budget modification in the financial system (SAP)
Communication reports are developed quarterly and annually
Contribute to organisational management standard from the aspect of communications
Leading communication team effectively (coordinate, delegate, monitor, interim annual appraisal, coach, motivate)
Provide training and strategic advices for other department on strategic communication including quality assurance of IEC materials, communication-related vendor selection, and outreach event concept, etc
One of focal points for communication in emergency
Coordinate with other Managers for Communications related function such as proposal development, MERKM data gathering and contribution, content development, etc.
Safeguarding (PSHEA)
Ensuring YPII Safeguarding principles and standards are applied in every process of planning, making risk analysis of mitigation, implementation, documentation, monitoring, evaluation, and reporting on every influencing agenda, including those related to information media and publications that are directly supervised.
Visible and Commited Leadership to building professionalism, a culture of protection, prevention of violence originating from the behavior of supervised staff and partners, and conducting regular evaluations through Annual Appraisals related to safeguarding for supervised staff.
Ensure that every implementation partner, vendor/consultant, and project stakeholder under supervision has received safeguarding induction/training and signed an agreement to implement and comply with the Safeguarding policy
Conduct regular evaluated and supervised safeguarding implementation in every influencing initiation, including in the production of information media and publications with staff, children, and program participants involved in a participatory way.
Ensure supervised staff completed Safeguarding face-to-face induction and/or training and refresher and through the Plan Academy platform and carry out timely recertification
KEY RELATIONSHIP
Internal Contact:YPII Staffs:
All Manager and Lead within Influencing team
Program Managers, Area Programme Manager, PIA Managers
Safeguarding Child Protection and GESI Team
Business Development Manager and MERKM Team
Finance Manager / Coordinator, People and Culture Manager, IT Manager, Logistic and Procurement Manager
Managers within Resource Mobilisation Team
Emergency Response Manager
Asia Hub and Global Hub Staffs:
Communications Manager at Asia Pacific Regional Office, Global Hub and other Country Offices
External Contact:
Media (Leader, Editors, Journalists)
YPII beneficiaries (mostly youth and children particularly girls) and partners
Communication staff in other INGO and NGO such as Indonesia Joining Forces comms team
Public relations unit / staff within ministries, targeted districts and other government bodies
Vendor and consultant related with brand, communication, media, etc
TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE
Bachelor Degree (master is preferable) in one of the disciplines relevant to the following areas: communications, public relations, journalism
Minimum of 8 years of working experience in the field of communications for NGO and 3 years in managerial position (supervising at least 3 people)
Excellent writing and editing skills (verbal and writing) in English and Bahasa Indonesia
Experience working on development issues with international NGO experience is a plus
Good understanding on publications, graphic design, video production, social media language
Good management, leadership skills and interpersonal skills
Experience in developing communications strategy, managing budget, dealing with consultant, diverse team members
Team player, strategic thinking and multitasking
Familiar working under tight deadline with multi development issues
Yayasan Plan International Indonesia Values in Practice: LeT'S ACT
Lasting impact
We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups .
Equal, inclusive, empowering
We respect all people, value differences, and promote equality acr o ss our programs and workplaces .
Transparent and accountable
We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders .
Smart and lifelong learning
Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization .
Adaptive and innovative
We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs .
Collaborative
We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.
Taking Measured-Risk
We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.
PHYSICAL ENVIROMENT
Duty station is in Country Office (Jakarta) and mostly remote with limited number of visit to Office for coordination meeting and discussion. Limited frequency of travelling to Programme Implementation Areas, sometimes to remote areas Jakarta office is typical office environment with open space table and locker Laptop, official basic software, and official email are provided Wifi is provided at the office
LEVEL OF CONTACT WITH CHILDREN & YOUNG PEOPLE
High level: Frequent interaction with children and young people
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application not later than June 1st 2023.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity . We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
