Posted Date: Nov 10 2023
Medical Operations Assistant will support and coordinate all operations procedure of Medical department and general administration to implement smooth execution of medical activities
As a Medical Operations Assistant role will provide the opportunity to lead key activities to progress career. These responsibilities include some of the following:
- Logistic arrangement for Medical-led non-promotional activities including but not limited to venue sourcing, working with 3rd party vendors for technical/ printing/ designing service, travel arrangement for HCPs, contracts and payments to External Experts (EE) and HCO and 3rd party vendors. Provide support for delivery of medical activities as required for new product launch preparation.
- Manage budgeting/ accruals on medical activities for the medical team to ensure that all activities are being conducted within the defined budget and timelines and take necessary action (if required) wherever accruals are required.
- Create job and archive internal/ external materials of Medical Department to system where required for review and approval. Provide the extract of Content Lab report for periodic Management Monitoring.
- Records Management and Archiving (RMA): support LOC RMA Lead and ensure Medical Affairs archived records are proactively maintained and must be destroyed in a secure manner at the end of retention period except those records impacted by a legal preservation.
- Travel and Entertainment: Logistic arrangement for both local & oversea business trip of Medical and GSK Medical guests. Contract, Purchase Order (PO), clearing AMEX expenses, claiming expenses, and preparing payment for all expenses with keeping the related documents/ evidence.
- Other logistics: photocopy/ print handouts, logistics arrangement for Medical's meeting/ workshop and internal events, Calendar management of Medical Director, translating documents, preparing slide set, monitoring tracking…
Why you?
Basic Qualifications:
- Bachelor degree , Administration, Event Management or equivalent
- At least 2-year experiences in administrations role, prefer working in pharmaceutical companies.
Preferred Qualifications:
If you have the following characteristics, it would be a plus:
- Sufficient English communication and Computer skills.
- Expert in events organize and office administration tasks.
- Working with high responsibility & carefulness.
- Good communication and inter-personal skills. Ability to support and challenge at the same time senior leader.
- Highly organized and strong precision, strong planning skills
- Self-driven with attention to details, strong execution skills
- Patient, flexible and a team player
- LI-GSK
Why GSK?
Why Us?
GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
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